Office of the Registrar
Meet Our Office of the Registrar Team
Once accepted to the College, and/or all outstanding financial obligations have been cleared, students may register for courses, following the 3-step registration process: Advisement, Registration, Payment (ARP).
Step 1 – Advisement
- View the Course Section Schedule to determine availability of required courses and courses of interest.
- Discuss your semester preferences which correspond with your approved programme or degree audit with your academic advisor, inserting first choices and alternatives on your registration form, and acquiring your advisor’s signed approval.
- The normal course load for a full-time student is 12 to 16 semester hours. Students who wish to enrol in more than 16 hours must obtain the written approval of the relevant Dean.
Step 2 – Registration
- Register for approved courses during published registration dates.
- Registration takes place on a first-come first-serve basis; where preferred courses are full students should choose approved alternate courses, or request to be added to the wait list.
- Waitlisted student will have first preference if seats become available, however, wait listing does not guarantee entry to a course. Only students who obtain course entry from the wait list will be notified.
Step 3 – Payment
Registration is not complete unless tuition and fees are paid. Tuition and fees are separate charges, both of which are payable at the time of registration. Any student who has pre-registered and has not paid the tuition and fees by the first day of regular registration will be withdrawn from the classes.
Any student who registers during the regular period must make a payment at the time of registration. Failure to do so will void the registration. Students with outstanding tuition balances and financial concerns can contact the Fiscal Services Department prior to the first day of classes. Student Fees are non-refundable.
Nearing the end of a semester, a link will be placed on the home page with the courses being offered the following semester. Seek the advice of the Department Head of the academic area related to your chosen programme.
In selecting courses, students can benefit by making contact with at least the following representatives of the College:
- the student’s adviser who should be consulted before registration and before any change in registration, and whose approval is necessary in each case;
- the Registrar whose approval is necessary in connection with the registration and each change;
- the student may appeal the adviser’s or the Registrar’s decision to the Academic Dean.
Degree audits are assigned to each student. Study the degree audit, then prepare for the course offerings presented for the semester carefully; give due consideration to your academic programme and your personal responsibilities as you decide on your registration.
An official registration is the acceptance by the Registrar and by the Bursar of an individual’s course registration form with the appropriate amount of tuition and fees. Students are not members in any course or class until their names appear on the offical roster or the lecturer has received official eveidence of registration or the class permit card from the registrar.
The students remain members of a class until grades are reported or until they withdraw from the course or until if for any reason they are suspended from class. Students are considered present once they have reported to the class.
Modifying Student Courses
For Fall and Spring semesters the add/drop period lasts one week, the first week of classes. During the summer, the last day to add classes is the day following the start of classes. The ADD/Drop Form must be completed.
After the add/drop period and through the end of the first 10 weeks of classes, students can withdraw from classes. During weeks 2 through 5 of the Fall and spring semesters a ‘W’ grade is assigned. From weeks 6 through 10 a ‘WP’ or ‘WF’ is assigned according to student performance up to the point of withdrawal. During the Summer the ‘W’ grade is assigned during the first five days, and the ‘WP’ or ‘WF’ during days 6 through 11.
Any student who experience unusual hardship such as a serious medical condition may seek special consideration through a written petition to the President. Petitions should, where possible, be documented with supporting statements from a doctor, counsellor, or family member who has knowledge of the situation. If in the opinion of the President, the request is justified, a grade of ‘Q’ (dropped by the President’s permission) will be recorded on the student’s transcript.
Students are reminded that they must follow the official withdrawal process, including using the Late Withdrawal Form if they do not wish to complete a course. Failure to do so will result in a grade of ‘F’ on the student’s official transcript.
Repeat Course Action
Students receiving an unsatisfactory grade in a course are allowed to repeat the course three times. Repeated unsuccessful attempts affect the student’s GPA and may make the students subject to academic warning, academic probation or academic suspension. If a course taken at the College is repeated at the College, the official grade is the best letter grade earned although all grades appear on the academic transcript.
The student is responsible for notifying the Registry when a course is repeated. Only the best letter grade earned in the repeated course will be used in computing the cumulative grade point average (GPA).
A hold is a block that prevents students from either registering for classes, or accessing the student records or both. Student may view their holds through their SONIS account. To have a hold removed students must contact the department that placed the hold and make arrangements to have it removed, including fulfilling any obligations which led to the hold being placed in the first instance.
An override allows a student to bypass class size, class and major restrictions and time conflicts. Overrides must be signed off by the relevant Dean.
Overload of Classes
Over 17 hours is considered an overload. Any overload request must be signed by the relevant Dean.